Having an attendance policy in place not only increases the room for transparency between employees and employers but also works wonders in establishing discipline in an organization. Using attendance and leave management makes it possible to successfully implement attendance policy in the workplace.
The software provides greater visibility of the operations and employee performance, which is of great help, especially when drafting the attendance policy. In this article, we’ll dive deeper into the fundamentals of an attendance policy and how the software can provide insights needed to create a robust one tailored to your organisational needs.
So, without further ado, let’s begin.
What is an attendance policy, and why is it important?
Attendance policy is the rulebook of your workplace, outlining the guidelines for when, where, and how employees should be present for work. A well-structured attendance policy sets clear standards and expectations for attendance, contributing towards a more disciplined and productive work environment.
It helps in maintaining fairness and addressing attendance-related issues. Most importantly, an attendance policy ensures that organizations are complying with the labour laws and regulations that cover the leave entitlements and rights of the employees.
What is an Attendance Management Software?
Attendance and leave management software is an efficient tool for organisations to manage their workforce. It provides complete visibility of the employees’ availability status and working hours and helps with payroll.
Workforce management software like TrackoField automates the process of marking attendance and leave for the workforce. Its geo-sensitive attendance features to ensure that the employees mark their attendance correctly. This is beneficial for preventing time theft and buddy punching.
Additionally, it provides reports containing real time insights into the employees’ performance, productivity and working hours. All these factors are important to consider while drafting attendance policy terms.
What are the basic attendance policy terms?
Before you start wondering about creating a well-defined attendance policy for your organization, it’s crucial for you to understand some basic terms and concepts commonly used in these official documents.
For your ease of understanding, we have broken down the key elements that make up a typical attendance policy, ensuring that you get well-prepared to create the one tailored to your organization.
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Absenteeism
This refers to a situation where an employee is absent from work for a long time without any good/ appropriate reason or approval from the managers.
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Presenteeism
Presenteeism is a situation when an employee is physically present at work but isn’t productive due to a lack of spirit. There can be numerous reasons for this lack, ranging from personal issues to distractions or burnout.
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Tardiness
Ever felt resentful of your team member because that person continuously comes late to work and doesn’t take responsibility for it? Tardiness means just that. It only affects the productivity of the entire team but is disrespectful, and shows a lack of punctuality and ignorance towards work and company policies.
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Excused absences
These absences cover all those leaves that managers authorize. These are taken for genuine reasons such as family emergencies, illness, medical appointments, etc.
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Unexcused absences
As the name suggests, these are absences that are not approved by the managers. These absences aren’t appreciated by organizations and consistently taking them might lead to disciplinary actions.
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Quiet quitting
In today’s corporate landscape, quiet quitting has become a very common practice. Also called silent resignation, it happens when employees start to disconnect from their job responsibilities without having a formal discussion with the manager regarding quitting the job.
Instead, they gradually start to withdraw from the workplace by making no effort and lacking productivity.
Now that you have understood the basic attendance policy terms, let’s know some tips that can help in setting attendance policies for your organization.
How to write a good attendance policy?
Drafting a good attendance policy requires careful consideration of several factors, such as the needs of the organisations, legal requirements and stakeholder input. All employee related analytics can be picked from TrackoField’s automated reports. Here are some steps to create an effective attendance policy;
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Understand the organization’s needs
The first step towards creating a successful attendance policy is understanding the requirements of the organization, including productivity goals, employee morale and operational needs. Know how attendance can affect these requirements and identify the areas that have a scope for improvement. Having an attendance management system in place can enhance the viability of employee activities.
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Know legal requirements
Another important step involves educating yourself on the applicable labour laws, regulations and employment contracts related to leaving entitlements, attendance, and employee rights. To avoid legal issues, ensure that the policy aligns with all the relevant legal requirements. Leave and attendance management ensures that no employee is working more than 48 hours per week.
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Collect stakeholder input
Stakeholders are human resources associated with an organization. Before putting an attendance policy in the run, taking input from the stakeholders helps in understanding the preferences and concerns of employees regarding the policy. Conducting surveys would turn out to be a good way to go about it.
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Define the objectives of the attendance policy
Another important factor that makes a successful attendance policy is clearly stating its objectives. Why is it being made and what are the long-term goals the organization is planning to achieve through this?
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Include the types of Leave
A good attendance policy must offer employees a way to distinguish between the leaves. Some common types of leave include; sick leave, bereavement leave, menstrual leave, maternity and paternity leave. Besides this, the process of applying for every leave type and receiving the approval should be specified in the policy.
Attendance and leave management software automates the process of applying for leave. Now, even the field employees can apply for leave remotely on TrackoField’s platform. The request for leave is visible to managers in real time, and they, too, can react to it remotely.
Approaching the end,
To sum up, Attendance policy isn’t just a set of rules but is a roadmap for creating a workplace where employees thrive, and businesses reach their highest potential. Implementing the policy gets easier and more efficient when you have attendance management software in place. We hope this article helped you understand the essence of the policy and how you can create one for your organisation.
Let TrackoField’s Leave and Attendance Management Software save the day!
After putting a policy in place, you’ll need a platform to automate all of your tasks and Leave and Attendance Management Software by Trackofield is just the right way to get started. Having employees operating from the field? No worries, this software allows geo-verified attendance, task allocation, and leave management and productivity reports. Isn’t this everything you need to get started?
Still confused? Schedule a demo with TrackoField today and clear all of your doubts.
Read also:- How To Improve Employee Attendance and Boost Their Productivity?
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