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WHAT ARE THE BENEFITS OF USING SCHOOL ERP| skoolbeep Blog
What is the full form of ERP?
ERP stands for Enterprise Resource Planning. This is a type of software used by business organizations to manage their day-to-day activities. The ERP system connects the different departments in the organization and allows flow of data between them without duplication. ERP systems are essential to the successful management of all types and sizes of organizations.
What is ERP and how does it work?
An ERP or Enterprise Resource Planning system is the software used by organizations and industries to manage their activities efficiently and profitably. The ERP system integrates the operations of the different business departments, personnel and technology in an enterprise. Advanced ERP systems help to budget, predict, plan and report on the organization’s performance.
ERP systems are developed on a database with terminologies, usages and experiences common to all sections of an enterprise. This database is interconnected with all departments – manufacturing, trading, marketing, finance, supply chain and human resources – allowing free flow of data between them.
The collection of data centrally in an ERP system eliminates the need for numerous databases and spreadsheets. The system brings about an order that enables all users to create, work and save data on a common platform. The centralized storage of data ensures that the data is correct, up-to-date and complete. The users can confidently perform the tasks error free without depending on multiple manual reports.
What is an ERP system example?
A beverages distributor, Talking Rain, in Washington wasted considerable time on manual processes. The staff entered the customer purchases and payment receipts manually from different spreadsheets to co-relate them. Comparison and analysis of data with that of previous years required the entire date to be copied again into another spreadsheet. The time spent on this collection of data affected the productivity and resulted in frustration of employees.
The company installed an ERP solution providing a single platform for all information eliminating the requirement of numerous spreadsheets. The entire information on manufacturing, order scheduling, distribution, accounts receivables and payables, financial reporting, inventory control is managed automatically by the system saving time and errors.
ERP systems are developed on a database with terminologies, usages and experiences common to all sections of an enterprise. This database is interconnected with all departments – manufacturing, trading, marketing, finance, supply chain and human resources – allowing free flow of data between them.
The collection of data centrally in an ERP system eliminates the need for numerous databases and spreadsheets. The system brings about an order that enables all users to create, work and save data on a common platform. The centralized storage of data ensures that the data is correct, up-to-date and complete. The users can confidently perform the tasks error free without depending on multiple manual reports.
What is school ERP?
The school ERP system is the software platform on which the entire operations of the school are based. The software integrates the activities of all the departments seamlessly. Administrative, accounting, purchasing, inventory, transportation, teaching, parent and student engagement are the various fields that are interlinked.
The school ERP app provides a solution in managing the administrative functions of admissions and enrolments online. This makes it easier for the parent in applying for admission and the school in registering newcomers. The management can allot the classes as per the existing vacancies. The class teachers receive the information on each child instantly through the system.
The school ERP software facilitates the duties of a teacher immensely. Marking daily attendance, preparing registers, recording absentees, assigning homework are some of the functions performed by the system. Assessments are done and report cards are generated by the system. The teacher can save time on data entry and can concentrate on improving the teaching methods.
The students can login and access the work assigned and lectures by the teacher on the system. They can submit and share the assignments with the teacher and team mates. The students can access the library from this digital platform.
Parent-teacher communication is enhanced by the ERP system. Parents are sent instant alerts by SMS, e-mails and mobile apps on the activities of their wards. Parents can check the progress of their children directly on a day to day basis.
The fee management module helps in collection of fees, dues etc. on the online portal. It becomes easy for the parents to pay and the management to track payments. Reminders and receipts can be sent by the system.
The school bus fleet management is taken care by the school ERP system. The RFID scanners record the entry of the student into the bus and when they get off the bus. This information is relayed directly to the class teacher, school and parent. The bus tracking system provides live locations of the bus.
The ERP system is capable of scheduling breakdown and preventive maintenance for the buses. Driver behavior can be monitored by the alerts sent to the school for over-speeding, traffic violations and other errant behavior.
The school ERP system saves time on manual entries and records and eliminates duplication of work. Manpower, maintenance and stationery costs are reduced. The streamlined operations reduce the anxiety of parents, teachers and school.
Why is School ERP important for schools?
The best school ERP software automates and streamlines the procedures and processes involved in school administration. The ERP software offers various modules as per the needs of the school enabling management, teachers, students and staff to increase their performance and growth.
The ERP system will manage admissions and enrolments online. Administrative staff is freed of the repetitive tasks of data entry and reporting. The office can be made paperless with messages sent by the system. Reports are automatically generated. Fees and payments can be collected online saving on time and avoiding errors.
The daily attendance, assessments, homework, assignments, timetable and examination schedules are managed by the ERP solution leaving the teachers with ample time to focus on quality teaching. The E-learning platform empowers the teachers and the students.
The school library functions of acquisition, cataloging and circulation can be managed efficiently by the ERP system. Books can be tracked, traced, located and reserved effectively.
The school ERP software when integrated with the transport module manages the school fleet. The students can be tracked on real-time when travelling to and from school. The school and the parent can access the details on the school systems and personal mobiles. Drivers can communicate directly to the parents.
The system can be programmed to send instant messages to the parents via e-mail, SMS and mobile apps on the activities of their wards, about events, examinations, attendance and assessments. Multiple users can use the system using their login modules assigned to them.
The different functions of the school can be streamlined and managed with the ERP system with extreme ease. The saving in time, manpower and expenses is considerable. The various features in the system alleviate the anxiety of both the school and parents regarding the children. Hence the ERP software is essential to the smooth operations of a school.
Features of a School ERP system
The ERP system of a school is an integrated solution for the seamless operation of the school. The many features enable the users to run the departments with efficiency.
-The school ERP software is designed for the usage of multiple users. The staff and faculty can log in to manage the activities and modules assigned to them. The various modules can be interconnected and customized to the needs of the school and user.
– The easy and interactive user interface makes it simple to use by the many users without technical help. The software can be accessed by parents and staff on mobiles and laptops.
– The ideal ERP system is facilitated by cloud storage. The data stored on a cloud service can be accessed and retrieved easily. The requirement of hardware to store data can be eliminated. The cloud based system can generate reports through the ERP system. These reports can be exported to other format files.
– The ERP system must keep the parents, teachers and staff in the loop making communication easy. Messages to parents about the child’s progress can be sent with Email and SMS integration feature. The system must notify all the users of the ongoing activities, announcements, holidays etc.
– The ERP system should be capable of managing the entire processes of admission and enrolment. Student data should be accessible by all concerned.
-Tracking of attendance of students and staff is an important feature which lessens the cumbersome process of roll calls and registers. The feature marks the attendance when the child enters the bus through RFID scanners or through identity tags when entering the classrooms.
– ERP software manages examination schedules, practical exams and assessments. Notifications to students and parents are sent via SMS messages and emails.
-Staff attendance and salary expenses are managed by the ERP system.
-The students can access the lessons and assignments. They can search for books in the library, issue and return them. The software tracks the movement of books.
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